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Feature: Send reports from apps by e-mail

Being able to send data from the apps you build has been one of the most requested features since we launched the beta. Today, we’re happy to announce that this feature will be part of our October update.

This feature is, at least in its initial incarnation, intended for your users to send data back to you. As such, you’re able to enter one or several e-mail addresses in Calcapp Creator that reports are sent to. Reports cannot be sent to an e-mail address specified in the app itself. This may change in the future. (If this sounds interesting, contact us and let us know what features you’re looking for.)

This is what a button that e-mails a report looks like in Calcapp Creator and in the apps you build:

A send button in the app designer

Adding a reporting button

Your users send e-mail by pressing a button in your app that you add by pressing Add button in Calcapp Creator:

The new Add Button link

Buttons by default reset fields to their initial values. Change the action by selecting Action: Send report by e-mail from the drop-down menu in the left-hand inspector:

The inspector properties for e-mail reporting buttons

Click the button in Calcapp Creator and start typing to assign a custom label. We recommend adding buttons to a separate caption-less group to create space between the buttons and the fields.

Customizing the report

Use the inspector to customize various aspects of the generated reports and where they are sent. Add all e-mail addresses you want the reports to be sent to using the E-mail recipients box. Use the drop-down menu that initially reads Include fields from this panel to determine if fields from only the current panel should be included in the report or fields from all panels.

The most important thing you can customize, though, is whether report data is sent as text or as an attached file containing comma-separated values (CSV). (Use the drop-down menu that initially reads Send as text to customize this aspect.) A text report is great if you don’t need to process the data. This is what a text report might look like:

Unit conversion

Enter a length 52 cm
Result 20.47 in
Enter a volume 6.3 L
Result (2) 213.03 fl. oz.

Break-even analysis

Fixed cost $600,000
Cost per unit $125
Price per unit $265
How many? 4,286 units

°F to °C

Enter temperature 32 °C
Result 0 °F

°C to °F

Enter temperature 0 °C
Result 32 °F

Comma-separated values, on the other hand, are easy to import into various programs, such as databases or spreadsheets like Excel, Google Sheets, LibreOffice or Apple Numbers. This is what the data above looks like imported into Google Sheets:

Calcapp data imported into Google Sheets

Text reports use formatted values according to the formatting rules you have set in the inspector. As a result, numbers are formatted with a set number of decimal places and include the units you have set (such as “$” or “lbs”). CSV reports, on the other hand, use unformatted values without units. Numbers often include as many as 13 decimal places.

Dates in CSV files use the same format as popular spreadsheets. The integer part of the number represents the number of days that have elapsed since December 30, 1899, and the fractional part represents the time of day. The number 10.75 thus represents the 9th of January, 1900, at 6pm (18:00). (0.75 means that three quarters of a day have elapsed.)

Hidden fields are included in both text and CSV reports. You can use hidden fields to calculate values that should be included in reports but should not be visible to your users. You could, for instance, have a hidden output field named Date connected to the formula TODAY() to capture the current date and time.

You can also send data by having your app contact your own server directly.

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